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From the left: Tian Jen, Alex Mak, Chi Chou, Hon Keat

Saturday, April 10, 2010

Personal Information Manager Software.

A Personal Information Manager (PIM) is a software program that allows user to keep track of their activities. PIMs are different from each other in the number of functions they provide, but usually they can have functions such as:

-Address Books
-List (Including task lists)
-Calender dates (Example; Birthdays, anniversaries, appointments and meetings etc)
-Reminders/notifications
-Email and/or instant messaging services (MSN,Yahoo etc.)
-Voicemail
-Notes/journals (keeping track of finance records)
-Project Management features
-RSS feeds
-Alarms

PIMs ensure it's user to store and retrieve important information easily. Most users use PIMs to handle work activities, scheduling and reminders to improve their efficiency. Users that are not working too can use PIMs to manage their social life. The aim of PIMs is to help users spend lesser time looking for information and thus free up more time to make creative and intelligent use of the information that hey have at hand in order to get things done swiftly with minor or no errors at all.

There are several PIM softwares on the market that satisfies most of the user's needs;



Microsoft Office Outlook 2007:



This software provides integrated solution for organizing and managing user's e-mail and instant messaging. It also manage daily information-- from calendars, contacts to task lists and notes. Microsoft Outlook is able to help users to manage appointments and scheduling tasks efficiently.


An example of calendar scheduling.


MyInfosafe:

Similar to Microsoft Office Outlook 2007; It comes with basic scheduling,calender,task management and contact list. But this software specialize in saving personal information. MyInfoSafe contains details such as the date and time of the information was inserted in the program. It also have special encryption security to prevent outsiders from having access into user's information fault (Such as hackers!). The best thing about this software is that its user-friendly and all information can be accessed by trusted individuals (with passwords) in case of emergency (such as accidental deaths). Therefore, some users may use this program to record their wills and power of attorney with attachment to the scanned documents.





-Posted by Alex Mak.

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